PDI Technologies
Office Administrator
General & Administrative - Kuala Lumpur, Malaysia - Full Time
Responsibilities
- Negotiate and liaise with the landlord for the renewal of the office tenancy. Manage space and resource utilization.
- Manage staff parking, mobile phones, company landlines, and office supplies.
- Assist in employee engagement activities.
- Provide IT support and liaison services. Work with IT to procure laptops, monitors, hubs, desktops, and other IT equipment for employees.
- Support equipment purchases related to development and customer environment equipment.
- Coordinate with shipment vendors to arrange product delivery in and out of Malaysia.
- Handle various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, and ordering office supplies.
- Coordinate with the finance department on utility bills/invoices.
- Develop and implement strategies to enhance employee satisfaction and engagement.
- Organize employee events, surveys, and programs to promote a positive work environment.
- Process invoices, expense reports, and reimbursement requests.
- Ensure timely and accurate payment of bills and vendor invoices..
- Assist HR in arranging laptops, cubicles, and stationery for new staff.
- Keep track of office supplies and place orders when necessary.
- Ensure that all offices, entrances, and rooms are kept clean on a daily basis.
- Applying building permit for vendor/contractor.
- Arrange office sanitisation whenever necessary.
- Apply for building access cards for new staff and visitors.
Qualification
- Bachelor’s degree in Business Administration or relevant field.
- Proven experience as an Administrative Executive or similar role.
- Strong organizational and multitasking skills..
- Excellent verbal and written communication abilities.
- Proficient in MS Office and office management software.
- Ability to handle confidential information with discretion.
